Computer Maintenance Management System (CMMS)

Author:

Mohsen Shamsi

Category:

Articles

Study time: 14 minutes

Computerized Maintenance Management System (CMMS) is a software used to manage and optimize maintenance and repair activities in organizations. These systems help businesses manage their assets, schedule preventative maintenance, reduce breakdowns, and generally improve the efficiency of maintenance operations. Below are some of the features and capabilities of CMMS.

Some features and capabilities of CMMS:

Asset management:

Registering and tracking information related to the organization's equipment, machinery and other assets.

Preventive maintenance planning:

Set up and manage regular maintenance schedules to prevent unexpected breakdowns.

Manage work requests:

Create, track and assign repair and maintenance work requests to technicians.

Inventory and spare parts management:

Tracking and managing the inventory of spare parts and consumables, so that the necessary parts for repairs are always available.

Reporting and analysis:

Generate reports and analyze data to evaluate maintenance and repair performance and identify weaknesses and improvements.

Management of contracts and suppliers:

Follow-up and management of maintenance and repair contracts with foreign suppliers and contractors.

The use of CMMS can lead to increasing the useful life of equipment, reducing maintenance costs, improving efficiency and productivity, and reducing equipment downtime.

Computer Maintenance Management System (CMMS):

It is a key tool for managing maintenance and repair operations in organizations. Here are more details on the various components and benefits of CMMS:

Main components of CMMS:

Asset Management:

Property information registration: including basic information such as type, model, serial, installation location, installation date, etc.
Asset Tracking: Track the status and location of each asset over time.
Record of maintenance and repairs: recording all maintenance and repair activities performed on each asset.

Maintenance Scheduling:

Preventive Maintenance: Creating and managing periodic maintenance programs to prevent unexpected breakdowns.
Corrective Maintenance: Management of repair requests in case of breakdowns or defects in assets.

Work Order Management:

Creating work requests: the possibility of registering and tracking work requests for repairs and maintenance.
Work Request Assignment: Allocate work requests to relevant technicians based on expertise and availability.
Follow-up and reporting: tracking the status of work requests from creation to completion and generating relevant reports.

Inventory and Spare Parts Management:

Inventory tracking: tracking and managing the inventory of spare parts and consumables.
Parts Reorder: Set reorder points and automatically create orders for spare parts.

Reporting and Data Analysis:

Performance Reports: Generate reports on equipment performance, breakdowns, maintenance and repair costs.
Data analysis: Analyze collected data to identify patterns and areas for improvement.

Contract and Vendor Management:

Follow-up of contracts: management and follow-up of maintenance and repair contracts with suppliers.
Evaluation of suppliers: evaluation of the performance of suppliers and contractors based on various criteria.

Advantages of using CMMS:

Increasing the useful life of equipment:

By implementing preventive maintenance programs, unexpected breakdowns are reduced and useful life of equipment is increased.

Reducing maintenance costs:

Optimizing maintenance and repair operations and reducing the need for emergency repairs lead to cost reduction.

Productivity improvement:

Effective planning and optimal management of human resources and spare parts inventory increases productivity.

Reduce downtime:

By reducing the repair time and increasing the availability of spare parts, the equipment failure time is reduced.

Increased safety:

Regular and preventive maintenance can help reduce accidents and increase safety in the workplace.

Improved decision making:

Detailed reports and analysis provided by CMMS help managers make better maintenance decisions.

Overall, CMMS is a powerful tool that can help organizations improve their maintenance operations and use their resources more efficiently.

Types of computerized maintenance management systems (CMMS):

They are available in different types depending on the needs and size of organizations. Here are some common types of CMMS and their different categories:

Based on the type of deployment:

Cloud-based CMMS:

Features: deployment on cloud servers, remote access, automatic updates.
Advantages: reduced hardware and software costs, easy access from any location, security and automatic backup.

Local server-based software (On-premise CMMS):

Features: installation and execution on internal servers of the organization.
Advantages: full control over data, less need for internet connection, more customization.

According to the type of user and industry:

General CMMS:

Features: Suitable for different types of industries and organizations with different maintenance and repair needs.
Advantages: high flexibility, can be used in various industries such as production, services, buildings, etc.

stry-specific CMMS:

Features: Designed for the specific needs of a specific industry such as oil and gas, healthcare, transportation, etc.
Advantages: facilities and features tailored to the specific needs of that industry, increased efficiency and accuracy in maintenance operations.

Based on the size of the organization:

Small Business CMMS:

Features: Suitable for organizations and small businesses with a small number of assets and equipment.
Advantages: lower cost, simple and user-friendly, basic and essential features.

Enterprise CMMS:

Features: Suitable for large organizations with a large number of assets and complex equipment.
Pros: advanced features, integration with other systems, multi-site management.

Special features of different CMMS:

In the automotive industry, reverse engineering is used as a very important tool to improve existing products, analyze defects, improve production processes, and create new generations of products. This method is usually used in the following cases:

Project management:

To manage large maintenance and repair projects

Compliance Management:

Helping organizations comply with regulations and industry standards.

Energy Management:

Tracking and optimizing the energy consumption of assets and equipment.

Predictive Maintenance:

Using data analysis and artificial intelligence algorithms to predict failures.

Choosing the right type of CMMS depends on the specific needs and requirements of your organization. A detailed examination of the needs, features and capabilities of different systems can help to choose the best option.

The impact of computerized maintenance management system (CMMS) on the progress of organizations:

Using a computerized maintenance management system (CMMS) can have positive effects on the progress and improvement of organizations’ performance. In the following, we mention some of these key influences

Increase operational efficiency:

Better maintenance scheduling: CMMS helps in more accurate planning and scheduling of maintenance and repair activities. This regular planning leads to reduced downtime and increased availability of equipment.
Better resource management: CMMS enables optimal allocation of human resources and consumables, which leads to increased productivity and reduced resource wastage.

Cost reduction:

Reduced emergency maintenance costs: By implementing preventive maintenance programs, the number and severity of unexpected breakdowns are reduced, which helps reduce emergency maintenance costs.
Reduce energy consumption: Better equipment management and regular maintenance can help optimize energy consumption, which lowers energy costs.

Increasing the useful life of equipment:

Regular and preventive maintenance: Regular and preventive maintenance reduces depreciation and increases the useful life of equipment.
Early detection of problems: By recording and tracking data, CMMS helps in early detection of problems and breakdowns, which can prevent larger breakdowns.

Improving safety and regulatory compliance

Compliance Management: CMMS can help organizations comply with industry and safety regulations and standards.
Reduction of accidents: Regular and timely maintenance of equipment reduces risks and accidents, which helps increase employee safety.

Improving managerial decision-making:

Access to data and reports: CMMS provides comprehensive and accurate information on asset status, maintenance activities and costs that helps managers make better decisions.
Data analysis: CMMS provides data analysis capabilities, which help identify patterns and trends and improve performance.

Improving customer satisfaction:

Increasing service quality: reducing downtime and improving equipment efficiency leads to increasing service quality and customer satisfaction.
Better responsiveness: Optimized maintenance management helps organizations respond to customer needs and issues more quickly and effectively.

Supporting the development and growth of the organization:

Flexibility and scalability: Many CMMS systems are scalable, allowing organizations to expand the system as they grow and develop.
Support for development projects: CMMS can also help in managing development projects and equipment renewal.

Overall, CMMS has very positive effects on the progress and success of organizations by improving maintenance and repair processes, reducing costs, increasing efficiency and productivity, and improving safety and customer satisfaction.

Conclusion:

As a result, a computerized maintenance management system (CMMS) is a valuable tool for improving maintenance and repair operations in organizations. The effects of CMMS on the progress of organizations are clearly visible and can significantly affect various aspects of the organization’s performance.

Increasing efficiency and productivity:

CMMS dramatically increases operational efficiency by optimizing the planning and scheduling of maintenance activities, optimal resource allocation, and reduced downtime.

Cost reduction:

Implementing preventive maintenance using a CMMS leads to a reduction in unexpected breakdowns and costs associated with emergency maintenance. Also, optimizing energy consumption through regular equipment maintenance can reduce energy costs.

Increasing the useful life of equipment:

By implementing regular and preventive maintenance, CMMS helps to reduce depreciation and increase the useful life of equipment. Early detection of problems and breakdowns also prevents bigger breakdowns.

Improving safety and complying with regulations:

CMMS helps organizations comply with industry and safety regulations and standards and prevent accidents, which increases the safety of employees and the work environment.

Improving managerial decision-making:

Access to accurate and comprehensive information about the status of assets, maintenance activities and costs helps managers to make better decisions. Also, analyzing the data collected by the CMMS helps identify patterns and improve performance.

Increasing customer satisfaction:

Reducing downtime and improving equipment efficiency leads to increased service quality and customer satisfaction. Optimum maintenance management enables organizations to respond to customer needs and problems more quickly and effectively.

Supporting the development and growth of the organization:

Highly flexible and scalable, CMMS allows organizations to expand the system as they grow and develop. Also, CMMS is useful in managing development projects and equipment modernization.

Overall, the use of a CMMS can help organizations improve their maintenance processes, reduce costs, increase efficiency, and generally improve their performance and productivity. These systems play a significant role as a strategic tool in achieving organizational goals and the overall progress of organizations.